Beavercreek, OH - Contract - Posted August 15, 2024
作为项目团队的一部分，行政专业人员主要负责支持AFRL理事会或部门的行政职能. The role requires previous government work experience, 广泛了解国防旅行系统(DTS), workflow management.
通过跟踪集成产品团队(IPT)人员配置来支持管理运作, preparing organizational charts, 并执行数据输入系统，如自动考勤和生产系统(ATAAPS).
•管理和处理机密和非机密邮件, prepares government correspondence, and operates office equipment.
•协助使用美国空军标准桌面系统制作各种报告和文件, facilitating the use of automated forms, 并支持程序文档和演示文稿的创建和发布.
• Performs the duties of Record Custodian (RC), 这包括维护主文件和文件计划, 并协助建立和维护操作指导书(oi).
• Orders office supplies, supports Video Teleconferencing (VTC) operations, 并处理客户理事会或部门的任务工作流程, 确保及时完成并妥善归档文件.
• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
•在处理预约和电话请求时，有相当的判断力和判断力.
• Composes, types, formats, 分发专业信函和备忘录, E-mails and faxes, 使用个人主动性和分配的项目报告和文档.
• Tracks the receipt and processing of project data; reviews key data after receipt for completeness and consistency; enters data into information management or data collection system; ensures accuracy of all data entered.
• Coordinates calendars and schedules appointments, 确保所有相关方都了解并保持进度意识.
• Coordinates travel arrangements; completes expense reports and processes travel documents; ensures that correct account codes are used and required signatures obtained.
协调适当的财务管理和项目发票.
协调内部和外部项目会议, 包括但不限于准备和分发议程和其他会议材料, 为会议演示准备幻灯片和/或透明度, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Performs general clerical duties, including but not limited to filing, photocopying, faxing, and mailing.
遵守既定的安全法规，并能够协助创建和维护自检清单, tracking deficiencies, 及支援首长级或分部有效运作所需的整体行政职能.
执行管理层分配的其他相关职责.
优秀的口头和书面沟通能力.
•熟练使用Office办公软件、国防差旅系统(DTS)及工作流程管理.
• Commitment to excellence and high standards.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong interpersonal skills.
能够理解并遵循书面和口头指示
•能够有效地与不同组织级别的人员打交道.
良好的判断力，能够及时做出正确的决定
• Creative, flexible, and innovative team player
•能够独立工作，并作为不同团队和委员会的成员.
• Versatility, flexibility, 并且愿意在不断变化的优先事项中充满热情地工作.
• Acute attention to detail.
具备计划和组织项目的能力.
• Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
A minimum Secret clearance. May require a Top Secret – SCI clearance
COMPETENCIES:
• Problem-Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
•人际交往能力——专注于解决冲突, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• Occasionally required to stand
• Occasionally required to walk
• Continually required to sit
•不断要求使用手和手指的灵活性
•偶尔需要攀爬、保持平衡、弯曲、弯腰、跪下或爬行
• Continually required to talk or hear
•持续运用视力操作设备, read technical information, and/or use a keyboard
•偶尔需要举起/推/携带25磅以下的物品
9/30/2024
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